Gypsum Mills Cooperative Board of Directors Meeting July 8, 2004

  1. President Jim Anthony called the meeting to order at 7:33 PM. All board members were present except Brian Peet. He and Joyce Southerton arrived at 7:55 PM.
  2. House Status - Linda Bartolone gave the report. Jim Anthony moved to accept, seconded by Sam Condo. Approved.
  3. Facilities Use status - Marsha Sutton reported on the usage. The Cox family donated dishes and money for using the building. The facility is getting ready for the Yard Sale. Brian Peet moved to accept, Howard Strassner seconded. Approved.
  4. Community Relations - Sam Condo said there was no activity to report. One family was waiting for a lawn, Joyce will check on it this week. Sam nominated Walt Smith, Linda Bartolone and Bernie Taille to the committee. Jim Anthony moved to appoint them, seconded by Gary Bach. Approved.
  5. Legislative Affairs Committee - Brian Peet had no activity to report.
  6. Management report - Joyce mentioned that management now has a box over the thermostat in the Community Center, since people had been running the temperature very high or low and leaving it there. Joyce said there will not be a July Sales Event since they are currently short of models to show. She will also check on the Special Olympics. She said Mr. Morgan and Management will attend the next Quarterly Resident's Meeting on Sept. 2.
  7. Treasurer Report - Eileen Ramsdell gave the balance on hand 7/3/04 as $968.21.
  8. Old Business:
  1. Picnic - Art Caputo said that everything was all set for July 17, and there were about 160 residents signed up so far. They will use stickers to identify people who have paid.
  2. Yard and Bake Sale August 7 - Tina Skalski, June Shorthouse and Jane Pierce will run this. The Board will sponsor hots and hamburgs during the event in the Community Center. Bake sale will take place there at the same time.
  3. Meeting - Board and Management will meet 5-6 PM sometime soon for introductions; Joyce and Jack will provide appetizers.
  4. Appreciation Night - Joyce will try to get Management to sponsor a recognition night with food and drinks for the volunteers who run park events, so that volunteers are treated uniformly. This would be in lieu of reduced prices for volunteers at some events, or of certificates of appreciation, and would probably be done in May. Discussion tabled until next meeting as Marsha Sutton will contact John Brackett for his input.
  5. Social Chairperson - Jim Anthony asked for suggestion of names for this post.
  6. Social Calendar - Sept. 18 will be a Community Event; Oct. 16 will be a Spaghetti Dinner; Nov. 20 a Community Event; Dec. 11 an adult holiday celebration (Christmas and New Year's).
  1. New Business:
  1. Community Relations Committee - Discussion regarding Art Caputo's letter about the makeup of this committee. Jim Anthony said we must abide by the Bylaws that were voted in by the residents, that the Board president cannot be on it. Art said that on March 11 the Board affirmed the Bylaws and the Procedures Manual which stated that no board member could be on this committee (to avoid any conflict of interest). Jim moved: 1. That the By-Law for the "Community Relations Committee" stand as written, stating that "The Board President cannot sit in on Community Relations Committee meeting when it is in session, nor participate in discussions." 2. In the "Standing Committee and Support Position Descriptions" that is located in the "Manual" under the "Community Relations Committee" description, remove the sentence "In addition, no Board Member may be a member of the Community Relations Committee." Seconded by Brian Peet. After discussion to ensure there will be no conflict of interest, motion was approved, Marsha Sutton voting No.
  2. Jim Anthony proposed a Suggestion Box for Residents to be put in the Complex. Sam Condo will do this.
  3. Gary Bach suggested a free-standing bulletin board near the post office turn around that could be read from a car.
  4. Residents will be asked not to tape notices on the post office building.
  5. Next Meeting August 19 - 7:30 P.M. Note change of date.
  1. Marsha Sutton moved to adjourn meeting, Gary Bach seconded, approved at 9:38 p.m.

Respectfully submitted, Ronald Platten, Recording Secretary