All Committee assignments and assigned Positions are for a period of one year. The President of the Board of Directors appoints all Committee Chairpersons subject to the full Board's approval. The President of the Board of Directors is a de facto member of all committees with the exception of the Community Affairs Committee. Committee Chairpersons and those filling Positions serve at the pleasure of the Board of Directors and may be re-affirmed and/or removed at any time at the pleasure of the Board of Directors by a simple majority vote of a quorum.

Audit Committee - Every year, prior to the end of the tenure of the sitting Board of Directors, a financial audit must be performed by three persons who are in no way connected to the Board of Directors or any of its officers. This audit must be completed No Later Than the l5th of May of the current year. The President of the Board of directors is to submit the names of the proposed auditors for Board Approval No Later than March 31, of the current year.

Bereavement Committee - Chaired by any member of the community - this committee attends to the needs of our residents who experience a loss of a person in their family and wish to have a memorial luncheon or breakfast following a funeral service. The luncheon is provided by contributions of prepared dishes by the members of the committee. The Board of Directors authorizes an expenditure up to $75.00 for the purchase of a main course, such as ham, or roast beef, rolls, soft drinks, coffee and tea. The luncheon is normally held at the Club House except if it has already been booked for some other activity. The luncheon can then take place at the home of the resident who is associated with the loss. This accommodation is limited to the residents of Gypsum Mills Estates and their immediate families.

Breakfast Committee - Chaired by any member of the community - Community Breakfasts are held in the Club House the first Sunday of every month. All expenditures are paid by the Board Treasury, and all proceeds are turned over to the Board Treasurer. There is a charge for the breakfasts. Any change in the amount charged must be approved by the Board of Directors. The current charge for a breakfast is $3.00.

Bingo Committee - Chaired by any member of the Community. The Bingo Committee operates the Bingo Games. All proceeds earned are turned in to the Board Treasurer along with all receipts for any expenditures. The Bingo Committee cannot make any major purchases without Board approval.

Community Relations Committee - This committee is described in detail in the Gypsum Mills By-Laws. This Committee consists of four residents of Gypsum Mills Estates and one non-voting representative from Management. The Board President appoints all four person to this committee subject to the approval of the Board of Directors. Its purpose is to act as an entity independent of influence from either Management or the Board of Directors in the interests of Gypsum Mills Estates' residents. For this reason, although the President of the Board of Directors is a de facto member of all committees, the President is not a member of this committee. In addition, no Board Member may be a member of the Community Relations Committee. [Removed sentence at July 8, 2004, Board Meeting.] All Committee meetings are closed sessions. No person, other than the involved parties may attend Committee meetings.

Legislative Affairs Committee - The Vice President of the Board of Directors is Chairperson of this Committee whose function is to keep abreast of any developments in State or Federal Legislation which affect the Residents of a Manufactured Home Park and report them to the Board. This includes pending legislation, local regulations, and the organizing of any activity which gives voice to the concerns of the residents, such as organizing letter campaigns, petitions, etc.

Pool Committee - Chaired by any member of the community. With Board approval, establishes pool use rules. Conducts sign-up sessions for the residents so they may obtain Residents Pool Passes. The pool is open to all residents; however, they must be registered and issued a Pool Pass. This committee is responsible for scheduling Pool Supervisors and CPR personnel as well as the training programs for Pool Supervisor and CPR personnel. In addition, it produces and monitors the pool passes. The Chairperson has the sole authority to declare the Pool open or closed, and the ability to accept, reject or dismiss any Supervisory or CPR personnel.

Social Committees - The Board of Directors has designated the third Saturday of every month set aside for a community activity. The Club House is reserved for this community activity in advance so that no private parties are ever booked for that day. Individuals who wish to sponsor some social activity should contact the President who acts as the Social Activities Coordinator and determines if the activity is appropriate and encompassing enough for community involvement. All activities proposed must be approved by the Board of Directors prior to any commitment. Upon approval, the Board will determine the extent to which it will financially support the activity declaring the limit which it will allocate for the activity. All monies earned and/or unused are the property of the Gypsum Mills Cooperative and must be turned over to the Board of Directors upon conclusion of the event. Upon application to sponsor an event, the Chairperson of the event must submit a completed SUMMARY REPORT form (see "Forms" section at the rear of this manual). Upon completion of the event, a second SUMMARY REPORT with the final figures along with all monies which represent both profit of return of advance received is to be turned over to the Board Treasurer. All receipts for expenditures are to be attached to this form.

Building Coordinator - It is desirable that the Building Coordinator be a member of the Board of Directors. The Building Coordinator schedules, and coordinates the dates for use of the Club House facility. The Coordinator collects deposits, gives mandatory tours of the facility explaining do's and don'ts and maintains a master calendar of events both in the Club House and a copy in the Monthly newsletter, the "Scoop." Use of the Club House facilities is available to registered residents only. No outside person or group may engage the Club House for any purpose. Before engaging the Club House Facilities, the resident must arrange to take a tour of the Club House with the Building Coordinator so that all of the procedures and amenities for use may be explained. Upon completion of said tour, the Resident will receive a copy of the "GYPSUM MILLS ESTATES COOPERATIVE RULES" along with a "Request for Use" sheet which must be filled out and turned in accompanied by a refundable good faith deposit in the amount of $25.00. Personal checks are preferred rather than cash. At the conclusion of the "booked" affair, and if the condition of the Club House is restored to what it was before use, the check will be returned. These deposits are also a source of income for the Treasury, as many persons decide to donate their deposits to the Cooperative. This is encouraged.

Facilities Manager - It is desirable that the Facilities Manager be a member of the Board of Directors. The Facilities Manager manages the operation of the Club House and is the administrator for the building keys. The only persons authorized keys to the building are the President of the Board, the Building Coordinator, and the Facilities Manager. In addition, the President and the Facilities Manager have keys to the cash box, the Soda machine, the front closet stock room, and the padlock on the chained grille on the patio. Management has duplicate keys for all of these areas except for the Soda Machine and the Front Storeroom closet The Facilities Manager keeps stocks and supplies available, purchases all supplies, fixtures, utensils, and basic foodstuffs necessary for the operation of the facility. These include, but are not limited to Coffee, Tea, Non-Dairy Creamers, Syrup Packets, Plastic dinnerware, Plastic dishes, bowls, cups, etc. In addition, the Facilities Manager monitors the cleanliness of the building, keeping the refrigerators free of old foods. Removes any leftover foods from the refrigerators left for more than one day, schedules floor and rug cleaning - purchases paper products - toweling, toilet paper, plastic garbage bags, etc. In addition, the Facilities Manager maintains the supplies for the Soda Machine and keeps it stocked. In addition he/she must make an accounting for all monies received and expended by submitting a House Fund Report at every Board Meeting.